Entry Details and Guidelines

On this page, you will find information about the Artist Participation Requirements for Gresham Arts. This includes Exhibit guidelines, Artwork specifications, take in process, take-down process, artist reception, artwork sales, unclaimed work and insurance, digital image submission.

Artist Participation Requirements  

  • GALA, formerly the Gresham Art Committee, was created to serve local artists.
  •  Preference will be given to Gresham and East Multnomah County artists but we may include the surrounding metro area depending on the number of submissions.
  • Artists are limited to exhibiting work in three shows per calendar year.
  • There is no charge to the artist to display in a show. 
  • Artists may submit up to 4 works for each show. 

General Guidelines for Exhibit

  • The curator team will review and select pieces for each show based on artistic merit and fit with the specific show theme while balancing the number of different media for the overall show.
  • There is no guarantee that work accepted for review will be selected for the exhibit. 
  • Work included in any art show is to remain in the Center for the Arts Little Theater for the duration of the exhibit. 
  • All artwork must be ready for immediate exhibition (i.e., dry paint, matted, framed and wired, or otherwise ready to be exhibited). 

Guidelines and Specifications for Submitted Art

  • All work must be an original composition. No work will be accepted that is copied from or based on copyrighted or published materials, greenware, kits, or any other prepared materials. Artists may be required to validate the originality of their work.
  • No individual item of work previously shown in this gallery will be accepted for a new show.
  • Photography and prints from original artwork must be signed and numbered as part of a limited edition. Photography and prints must meet accepted archival standards.
  • Readily reproducible works such as computer-generated art, computer-altered or enhanced photographs, and Giclee® prints must be identified and clearly labeled as such before acceptance and during the show. Archival material is required.
  • All two-dimensional work must be ready to hang with multi-stranded picture wire with sufficient strength to support the art. No saw-toothed hangers or clip-on frames will be accepted.
  • All matted artwork must meet professional standards.
  • Artists are responsible for providing and/or ensuring all sculptures, 3D, glass, and freestanding work be displayed in a stable and safe manner.
  • Hanging metalworks, fabric constructions, glass, and other suspended objects must be designed to use gallery wall hooks, similar to the method used for paintings.
  • All canvas pieces shall be framed or have finished edges.

Digital Image Submission

The curator must receive a professional looking digital image in JPEG format by the online gallery deadline.
If you would like to watch a video of how to create an image of your work, click here
Each image must be labeled  as follows:  Artist last name, first name, entry # (01, 02, 03 or 04), title of art piece. Example: SmithJane01Tropica 
Include one image on the submission form with the appropriate submission.

JPEG format should be in the range of 800 – 1200 pixels with medium compression.
If you have questions, please email us.

Take-in Process

  • Artwork must be delivered to the gallery on the date given in the show prospectus from 9:00 am – 11:00 am.
  • All submissions must have been formally reviewed and accepted by the curator.
  • No substitutions or walk-ins will be accepted.
  • Any previously accepted artwork may be omitted from the show at Take-In.
  • Print your Entry Tags to affix to the work.
  • Art pieces may be omitted if the piece:
    • Is substantively different “in person” than those previewed by the curator team or lacks professional framing
    • Has unfinished canvas edges
    • Is unsafe to display
  • All artwork will be inspected upon delivery for overall condition. Any issues or damages will be documented and initialed by the artist.
  • Artists (or their representatives) will initial the entry forms for art accepted by GALA at take in
  • Submissions by delivery services must be coordinated with the curator.

Take Down Process

Artwork must be picked up on date and time listed on show prospectus unless other arrangements are made with the Curator.

Artist Reception

Please invite your family and friends to join us for the Artists Reception held at the Center for the Arts Foundation on the date listed in Prospectus from 5:30 to 7:00 PM. Visitors will enjoy live music and light refreshments as they view the exhibit. Artists may have the opportunity to be interviewed by our local MetroEast Channel 21 TV station at the Artists Reception.


GALA receives commissions on all sales in the amount of 20% of the sale price. Purchased items will be labeled “sold” but must remain on display until the end of the show. All exhibits must include a sales price or, on rare occasions, a NFS designation.  Fees for credit card transactions will be paid for by the artist, receipts will be offered for commission and fees. 


The Center for the Arts Foundation will be responsible for artwork while it is on display in the gallery. Claims for loss or damage will be investigated and may be adjusted by the Foundation’s  Insurance Carrier.  The artist will be reimbursed for the reasonable value of the artwork or repair of damages. In no event will the Foundation pay damages in excess of the value declared by the artist on the exhibit inventory form.
It is important to inspect all artwork before leaving the gallery on pick-up day to register any possible issues or damages.

Unclaimed Work

GALA and Center for the Arts Foundation will not be responsible for any artwork not picked up by scheduled take down date. Additionally, if the work is not picked up 30 days after the scheduled pick-up date the art shall become property of the Center for the Arts Foundation.